ALT Group Official

ALT
ALT Duo
ALT Duo
CAREERS

DOCUMENT CONTROLLER

Date posted: August 10, 2022

JOB DESCRIPTION:

  • Files all correspondences including drawings and calculations using the ALT standard
  • Incoming email – transmits to the relevant person/s for review
  • Incoming Documents – As per the relevant Engineer’s instruction, accesses the FTP/Portal site, downloads drawings, prints it out, updates current set of drawings, discarding superseded ones, and files electronic version of download in the appropriate project folder
  • Incoming paper submittals – Receives paper submittals (e.g. drawings, calculations, material submissions, etc.), stamps, and relays to the relevant person/s for review and onward circulation; upon completion of circulation and necessary actions, scans documents, files paper copy in the relevant folder and the electronic copy in the corresponding project folder
  • Incoming electronic submittals – Receives electronic submittals, prints, stamps, and transmits to the relevant person/s for review and onward circulation; upon completion of circulation and needed actions, files paper copy in the relevant folder and incoming electronic file in the corresponding project folder
  • Outgoing Documents – As per the relevant Engineer’s instruction, uploads documents via the FTP/Portal and sends out corresponding notices
  • Outgoing Submittals – Stamps documents with the date stamp, produces paper and electronic copies and files it in the respective folders, and transmits it to the appropriate person or party/ies
  • Outgoing Reviews – updates the receiving/review log for each project
  • Prepares the Engineering Department submittal registry for entries of each specific project
  • Helps in email archiving as required
  • Performs other tasks as needed
  • Works on extended hours as required by superiors

QUALIFICATIONS:

  • Must be a graduate of a 4-year College degree
  • Should have at least 1-2 years of experience in Project Document Management
  • Must be able to understand documents and prioritize them accordingly
  • Must be able to understand and manage the ALT filing system and be able to quickly retrieve documents from it
  • Must be able to coordinate with the relevant department in the process of storing information and in managing incoming and outgoing documentation
  • Must be organized and systematic
  • Should have effective communication skills
  • Must be computer literate and must be knowledgeable about MS Office, MS Teams, Onedrive, Sharepoint, FTP, Aconex, Newforma, BIM 360 or Procore
  • Must be willing to work long hours if needed
Interested applicants may send in their resume at hrd@altgroupofficial.com